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Asian American and Pacific Islander Faculty Staff Association

AAPIFSA By-laws

Amended March 14, 2002

ARTICLE I  Mission Statement

The mission of the Association is guided by these objectives:

  1. To provide organizational support for Asian American and Pacific Islander faculty and staff of Washington State University.
  2. To represent the needs and concerns of Asian American and Pacific Islander faculty and staff of Washington State University.
  3. To facilitate the professional growth for Asian American and Pacific Islander faculty and staff of Washington State University.
  4. To educate the WSU and larger Pullman community about Asian American and Pacific Islander issues.
  5. To support the university’s commitment to recruit and retain faculty, staff and students of color.

 

ARTICLE II  Membership

  1. Members
    Full time or part time faculty and staff members of Washington State University identified by its personnel records under the category of Asian American or Pacific Islander are qualified to become full members of the association.
  2. Associate Members
    Associate members are faculty and staff of Washington State University who are supportive of the mission of the Asian American Pacific Islander Faculty and Staff Association, and do not ascribe to the qualification in Article II.1.

 

ARTICLE III  Officers

  1. Election
    The officers of the Association shall consist of a chairperson, a vice-chairperson, a secretary, and a treasurer. Officers must be full members of the association in accordance to Article II.1.
  2. Terms
    Officers shall serve one two-year term of office. No term limits will be observed.
    All the officer positions, with exception to the Faculty Co-Chair position, shall commence on July 1 and conclude on July 1in a two-year period. (Please see section “Office-Elect” for out-going officers’ responsibilities.)
    The Faculty Co-Chair position shall commence on July 1 and conclude on July 1 on the years that the other officer elections do not take place.
    July 2002 – New Staff Co-Chair, Vice Chair, Secretary, & Treasurer will be inducted.
    July 2003 – New Faculty Co-Chair will be inducted.
  3. Nominations and Election Process
    Nominations of the officers, with exception to the Faculty Co-Chair position, shall be taken from full members at the General Meeting in March. Each nominated candidate shall then be given 10 working days to accept or refuse the nomination. Ballots for officer positions will be available at the May General Meeting. Members of the association may caste their votes at the General Meeting or by proxy before the conclusion of the May General Meeting. Late absentee ballots will not be accepted. The Faculty Co-Chair is responsible for coordinating the election process.
    Nomination of the Faculty Co-Chair Position will be taken from full members in the General meeting in October. Each nominated candidate shall then be given 10 working days to accept or refuse the nomination. Ballots for the position will be given at the November General Meeting. Late absentee ballots will not be accepted. The Staff-Co Chair is responsible for coordinating the election process
  4. Diversity Mandates
    The nomination and election process of officers shall affirm the values of diversity within job groups ensuring equitable representation of faculty and staff members of Washington State University.
  5. Officer-Elect
    New officers are announced at the May General Meeting. The outgoing officers will train and work with the new officers in preparation of their new terms. New officers will accept their official duties starting July 1.
  6. Termination
    Any officer, who fails to attend three consecutive officers meetings without communicating with the association chair, may have grounds for removal. Any conduct or action by an officer that is deemed unprofessional or damaging to this Association may also be considered for removal. If such circumstances arise, association officers will review the specific situation and decide upon an appropriate action.

 

ARTICLE IV  Duties of Co-Chair

Faculty Co-Chair

The chairperson shall preside over every other officer and general meetings and formulate the agenda.

  1. The chairperson shall co-sign all official documents.
  2. The chairperson shall cause the distribution of all official documents, including an assisting the Staff Co-Chair with the annual progress report, upon approval of the officers.
  3. The chairperson shall take the lead in planning programs and activities that pertain to the mission of the Association
  4. The Faculty Co-Chair will advocate and investigate issues on behalf of the AAPI Faculty of Washington State University.

Staff Co-Chair

  1. The chairperson shall preside over every other officer and general meeting and formulate the agenda.
  2. The chairperson shall co-sign all official documents.
  3. The chairperson shall co-facilitate distribution of all official documents, including an annual progress report, upon approval of the officers.
  4. The chairperson shall lead in planning programs and activities that pertain to the mission of the Association.
  5. The Staff co-chair will advocate and investigate issues on behalf of the Staff of Washington State University.
  6. The Staff Co-chair will advocate and investigate issues on behalf of the AAPI Staff of Washington State University

 

ARTICLE V  Duties of Vice-Chairperson

  1. The vice-chairperson shall assist the chairperson in fulfilling her/his duties as prescribed in Article IV.
  2. The vice-chairperson shall serve as chairperson during her/his absence.
  3. The vice-chairperson is responsible for the promotion and selection process of the annual Enhancement Grants Program.
  4. The vice-chairperson is responsible for university and public correspondence

 

ARTICLE VI  Duties of Secretary

  1. The secretary shall keep the minutes of the proceedings of all officers and general meetings.
  2. The secretary shall act as custodian of the association records.
  3. The secretary is responsible for maintaining a current list of AAPI faculty and staff members, updating the mailing list on email/web site, sending messages and notices to members in a timely manner.
  4. The secretary is responsible for appointing, coordinating and training Area Representatives at each academic and administrative area.

 

ARTICLE VII  Duties of Treasurer

  1. The treasurer shall provide a monthly financial statement at each officers meeting.
  2. The treasurer shall prepare an annual financial statement and a projected budget proposal for the June officers meeting.
  3. The treasurer is responsible for all funds payable and receivable to the Association.
  4. The treasurer is responsible for providing guidelines for co-sponsorship approved by the officers for an external group.
  5. The treasurer and the chairperson are co-signers of all purchase orders.
  6. The treasurer shall be knowledgeable of business policies and procedures of Washington State University.

 

ARTICLE VIII  Area Representatives

  1. Purpose
    1. To provide an informational resource in each academic and administrative area for Asian American Pacific Islander faculty and staff members.
    2. To provide a liaison between Asian American Pacific Islander faculty and staff members and the Association.
    3. To assist the Association in recruiting new members.
  2. Roles
    1. To act as a contact for Asian American Pacific Islander faculty and staff members interested in joining the Association.
    2. To act as a liaison between current members and officers.
    3. To update current members on the organization’s current activities and projects.
  3. Area Representatives
    1. Area representatives are volunteer members or associate members of the Association nominated or appointed by the chairperson to fulfill the roles as prescribed in Article VIII.2. The area representatives may serve an unlimited term.
    2. The officers of the Association will host an orientation meeting to inform the area representatives of their roles and responsibilities.
    3. One area representative will be selected for each of the following academic and administrative areas:
      1. College of Agriculture and Home Economics
      2. College of Business and Economics
      3. College of Education
      4. College of Engineering and Architecture
      5. College of Intercollegiate Center for Nursing Education
      6. College of Liberal Arts
      7. College of Pharmacy
      8. College of Sciences
      9. College of Veterinary Medicine
      10. Libraries
      11. Office of Student Affairs
      12. Administrative units include offices of the President, the Provost, Vice Provost for Academic Affairs, Vice President for Administration, Vice President for Business Affairs, Vice President for Extended University Affairs, Vice President for University Advancement, Vice Provost for Research and the Graduate School.
      13. WSU Spokane
      14. WSU Tri-Cities
      15. WSU Vancouver

 

ARTICLE IX  Enhancement Grants Program

  1. Purpose
    The Enhancement Grants Program intends to enhance research, studies, and professional development done by or about Asian American Pacific Islanders. The Association funds and supports this program as an effort to enhance diversity at Washington State University.
  2. Proposal Consideration
    1. Enhancement research grant, i.e. research done by or about Asian American/Pacific Islanders.
    2. Enhancement teaching grant, i.e. development of a new course, revision of an existing course.
    3. Professional development grant, i.e. participation and/or presentation at conferences.
    4. Activities fulfilling the selection criteria include but not limited to research, studies, professional development, and teaching.
    5. The Enhancement Grants Program will NOT fund salaries.
    6. Awards must be exhausted by the end of each fiscal year, June 30.
  3. Selection Process
    1. The vice-chairperson is responsible for appointing a selection committee to develop guidelines and criteria, to review and approve grants awards.
    2. The selection committee shall consist of no more than 5 full members of the Association.
    3. The Call for Proposals process shall begin in October and the award process shall conclude at the end of January.

 

ARTICLE X  Meetings

  1. Officers Meeting
    1. Officers of the Association shall meet on a monthly basis.
    2. Regular monthly meetings will be determined in August.
    3. Upon unanimous consent of the officers, meetings can be canceled and rescheduled.
  2. General Meetings
    1. General meetings are open meetings for all full members and associate members.
    2. The chairperson, upon approval of the officers, shall schedule regular general meetings and determine its program agenda.
  3. Special Meetings
    1. Area representative orientation shall be held as a special meeting in August.
    2. Enhancement Grants selection committee shall schedule meetings to accommodate the needs of their work.
    3. Special meetings may be called or at the request of an officer of the Association.

 

ARTICLE XI  Voting Procedures

  1. Officers shall strive for consensus in their decision making process. When consensus cannot be achieved, decisions will be made by a simple majority vote.
  2. Officers shall vote on matters pertaining to funding request submitted by an external group, funding proposal on behalf of the Association, appointment of area representatives, appointment of the grant selection committee, amendments of by-laws, and partnership with other associations.
  3. Election process as prescribed in Article III.3 shall be open to all full members of the Association. Election of new officers shall adapt ballot-voting process with the finalist earning the most votes.
  4. All absentee ballots must be submitted to the secretary prior to the scheduled meeting where voting will take place.

 

ARTICLE XII  Amendments

  1. The officers shall have the power to amend, alter or repeal these Bylaws and to adopt the new Bylaws by an affirmative vote under the provision of Article XI.1.AAPIFSA By-laws